Sub-Awards & Data Sharing

*This page will be updated soon.

Pre-Negotiated Template Agreements

A list of HCSRN sites accepting each template below is included on the instruction sheet (page 1 of each document). 

• Version 3.1 Sub-Award Agreement Template– this template has been shown to greatly minimize administrative start-up time for new NIH and other HHS grant awards in the HCSRN, formerly known as the HMORN. Version 3.1 includes updated OMB references. Instructions and FAQs are included.
• Version 3.1 HCSRN DUA Template (coming soon) – 3-page data use agreement (DUA) template can be used for projects with (a) straightforward data sharing schemes and (b) that use the HCSRN’s pre-negotiated sub-award agreement template. Instructions and FAQs are included.
• Version 1 HCSRN Reciprocal DUA Template – For projects with reciprocal data sharing arrangements. Not linked to the HCSRN subaward template like the standard DUA template.

DUA Toolkit

• HCSRN DUA Toolkit – introductory toolkit covers when data use agreements (DUAs) are needed, how to put a DUA in place, best practices and common pitfalls. Appendices include answers to frequently asked questions and a glossary of terms.

De-Identified Data Sharing

• Shared Principles Regarding Data De-Identification – the document outlines a set of shared principles relating to determining the re-identification risk of de-identified data sets per HIPAA regulations, including those containing small cell sizes.

• Documentation Checklist: Expert Determination Method – checklist for HIPAA documentation required when the ‘expert determination method’ is used to establish the re-identification risk of de-identified data sets.